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Reach Higher. Reach Further. Reach HER.

Administrative Manager, Cincinnati, OH

Reports To: Chief Operating Officer

Status: Full Time-Salaried, Exempt

Location: 3908 Miami Road Cincinnati, Ohio 45227

Who is Ms.Medicine? Ms.Medicine is not an average company. Nor do we intend to become one.

We are elevating the standard of care for women by leveraging an elite national network of women’s health providers who practice evidence-based care with a commitment to service and access. 

Serving our patients is at the heart of what we do and is our number one priority.

We believe healthcare providers deliver the best care when they have time and resources. Our model helps them to work effectively to take exceptional care of women. The result is care that becomes more efficient, more personalized, and ultimately better for the patient, the health systems they use and their insurers. 

We are proud of the model we have built, and we hope to add even more options in the future that will continue this important work. We want Ms.Medicine to become a significant player in the women’s health space. That takes time and talent.

Our teammates are everything. We are focused on attracting and leveraging the talent of exceptional clinicians and businesspeople. We have some of the most brilliant stars in their fields who were attracted to us because of how we are changing healthcare. For the better.

Patients trust us to help them with their most important asset: their health. Our model is the best one we know of. We work hard to ensure women are cared for in the way they deserve with all their health needs being met by a team of providers that are relentless in their passion.

Summary: Essential Duties and Responsibilities include the following – of note, as a young start up, other duties will be assigned.

The Administrative Manager is accountable for coordination and support to the various business functions and programs of Ms.Medicine, including the Physician Executive Group (PEG), Ms.MedEd Program, Provider Alliance, and Board of Directors as well as other administrative functions. This requires a strategic approach that includes large scale project and logistical management well as orientation to detail. This candidate will need to have excellent communication and organizational skills.

The Administrative Manager’s key responsibilities include but are not limited to:

  • Assist leadership in the coordination of PEG and Ms.MedEd divisions
  • Management of the daily administrative support functions
  • Assists leadership with special projects and assignments
  • Provides support for maintaining calendars, coordinating meetings, coordinating travel
  • Supports, interprets and enforces Ms.Medicine policies and procedures
  • Provides oversight for the organization of files and records, the inventory of office supplies, and the processing of requisitions
  • Assists in monitoring budget expenditures
  • Creates applicable reports
  • Researches information for major purchases

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Competencies:

  • Proven track record in large scale project management/administrative duties
  • Physician relations experience
  • Extensive knowledge of our business, industry and competitive landscape
  • Ability to reach and relate to all levels within a prospective partner organization
  • Effective communication and presentation skills
  • Excellent communicator (oral and written). Ability to tailor the style and content of communication to gain maximum impact with audience
  • Works collaboratively with others to drive results
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint)

Travel: Travel of approximately 10% required

Education and/or Experience: Bachelor’s degree (B.A. or B.S.) from four-year college or university or equivalent in experience preferred. Five or more years related project management and administrative experience required.

Language Skills: Ability to read and interpret documents such as regulatory documents, basic legal contracts, and operating and maintenance instructions. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Financial Skills: Basic accounting skills required. Assists with fiscal responsibilities of the department as requested. Monitors budget expenditures; identifies and researches variances/problems. Assists in tracking and monitoring revenue, expense, and allocations. Provides applicable reports. Researches information for major purchases. May assist with annual budget preparation.

Computer Skills: To perform this job successfully, an individual should have experience in Microsoft Outlook, Word, and Excel. Typing skills should be a minimum of 55 wpm.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Ms.Medicine provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ms.Medicine complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Ms.Medicine expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ms.Medicine’s employees to perform their job duties may result in discipline up to and including termination.

TO APPLY: Please send cover letter, resume and three references to [email protected].